Roles

Welcome to the ESIP Community Roles wiki -

These roles are just a start. Note: As you add to the list if you would make these wiki pages.

Special Projects

• Special projects - Project Manager (Bruce - ideas on how roles fit here? [B] Any time there is staff responsibility there is a role...)
• ImHere researcher collaboration project
• Mobile event app - future development (Open source?)
• Testbed Incubation Projects - oversight, RFP management, convening process for project vetting
• Testbed Evaluation Framework Projects - oversight, relationship management, work management, reporting
• FUNding Friday
• Community innovation
• Community survey
• Ignite Coordination
• Slack team setup & integration

Administrative

• Travel Reimbursement
• Board Roles??
• Budgeting
• HR/Personnel administration
• Sponsorship (meeting/general)
• Reporting
• Financial reporting
• Proposal development
• Executive Committee Meeting Minutes
• Executive Committee Meeting Agenda
• Define/document staff member goals for upcoming quarter

Student Fellows

• Student Fellow program admin
• Student Fellow technical training
• Student Fellow Meeting training + management
• Define Student Fellow roles
• Student Fellow advising roles

Infrastructure

• Mailing List Management
• WebEx/GoToMeeting administration
• YouTube site administration
• Equipment acquisition, maintenance, inventory, storage
• Software procurement/installation & upgrades on ESIP equip
• Project/systems documentation/organization/best practices
• ESIP Commons spam control (Regularly delete spam messages/accounts)

Training

• WebEx/GoToMeeting setup, use, best practices (Staff, Student Fellows, ESIP community)
• Online Training for External Community Managers ([Link is here](http://www.communityroundtable.com/services/community-management-training/external-community-manager-training/))

Content Generation/Communication

• Monday Update newsletter
• ESIP Interviews
• Member Highlights
• Communication
• Design work
• Evaluation/Activity assessment
• Facilitate ESIP Collab Area planning
• Analytics reporting - content reporting
• Blog

ESIP Members

• Member Database
• New Member Outreach
• Membership management (Welcome Wagon?)
  • Database
  • Welcome packet
• ESIP 101 Presentation

Collaboration Areas

• Cluster, Committee, Working Group - Project facilitation
• Cluster, Committee, Working Group - Meeting scheduling
• New cluster setup & introductions
• ESIP Leadership Roles??
• Cross-cluster fertilization (Connector)

Pre-Meeting Roles

• Meeting Schedule Wrangler
• Timeline of events (Registration opens, sessions, posters)
• Invite Speakers
• Meeting registration admin (RegOnline)
• Mobile Event app - setup, data import
• Remote participation session set up (WebEx/GoToMeeting for breakout sessions, plenaries)
• Google+ event setup for live video stream
• Live-stream video announcements, publicizing
• ImHere Session Check In & beacon tracking project
• ESIP State of the Federation (Slide Deck + Around the Fed. coordination)
• Equipment packing & shipping
• Order swag
• Travel/Lodging for ESIP paid people
• Review & sign contracts a/v, f/b, hotel, poster boards, venue
• Order awards
• Name badges, drink tickets, special meal tickets
• Print all material/schedules
• Find local restaurants for side dinners/meeting

Meeting Roles

• Mobile event app - last minute data imports
• Registration desk
• Early morning room setups
• Afternoon room breakdown
• Loading presentations - onto presentation laptops
• Remote participation session initiation, monitoring (Webex/GoToMeeting)
• Session room responsibilities (Merging all 4 of the preceding)
• Daily schedule, f/b reviews
• Live-streaming video
• Edit of YouTube video - after live-stream
• ImHere Session Check In & beacon tracking
• Emergency House AV issues (and Internet connection issues)
• Pack/ship awards to recipients
• Pack/ship supplies to FL
• Identify no shows

Post-Meeting Roles

• Meeting survey
• ImHere analysis/distribution of data collected
• Invoice supplies & reorder
• Complete venue surveys
• Review/pay final bills
• Find next years Meeting venues & hotels