Needs Matrix

matrix of ESIP meeting needs

	GROUP	ACTIVITY	ROOM	DURATION	FREQUENCY	NOTES
S I N G L E I S S U E	Cluster	generate new ideas and relationships, determine roles and responsibilities	breakout	one-two hours	Winter and Summer
	Working Group	same as cluster	breakout	one-two hours	Winter and Summer
	Track	[e.g. "metadata," "interoperability", etc.] informational sessions, "State of te Science" sessions, issues and discussions, crisis management	small plenary	1/2 day	Winter and/or Summer
M U L T I I S S U E	Any/All	Internal and external communication of activities and goals	Poster Session	2-3 hours {sometimes split}	Winter and Summer
	Any	Hands-on Training and learning workshop	Computer Lab(s)	1-2 Days	Summer	currently mainly technology
G O V E R N A N C E	Assembly	Formal business meeting: for elections and resolutions	small plenary	1-2 hours	Summer
	Assembly	Informal meeting with staff and/or experts--give and take, offering a "sense of the assembly" for the staff	small plenary	one-hour	Winter and/or Summer	New Idea (BC)
	Standing Committee	Planning, issue discussions, officer elections, etc.	breakout	90 minutes	Winter and/or Summer
	ESIP TYPE	Issue discussions and representative elections	small plenary	30-45 minutes	Summer
S O C I A L	All attendees	Talks by experts and ESIP leaders on topics of broad interest/significance	plenary	60-75 minutes	Winter and Summer	sometimes more than one per meeting [bc]
	Organized receptions	lubricated as required	reception room	two hours (evening)	Winter and Summer	can be combined with posters
	Organized outings	Visits to key facilities, visits to nearby sites of interest	various external sites	1/2 day [during or after or before meeting]	Winter and/or Summer	Some folks LOVE these, others don't [BC]
	Unorganized outings	FRIENDSHIP BUILDING: self-organizing meals and drinks, hikes, and other events facilitated by the locating of the meeting in a place convenient to these resources	various external sites	during meeting breaks/ evenings/ after the meeting	Winter and Summer
	Hallway networking	conversations and networking	requires hotel with adequate space outside plenary	during breaks	Winter and Summer	90% of the work gets facilitated here [BC]